Executive Secretary for the AFRL Information Directorate (RI) Front Office

Rome, NYExecutive Secretary for the AFRL Information Directorate (RI) Front Office at Rome, NYDU-03: $46,213 - $66,644
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Job Overview

This job announcement will be accepting candidate submissions until 15 December 2023.
 
Serves as the Executive Secretary for the AFRL Information Directorate (RI) Front Office at Rome, NY. Perform office automation work, including word processing and a variety of clerical functions in support of the Directorate and its mission.
 
Position duties inlcude but are not limited to: 
 

· Identifies potential, actual problems and probable causes and provides recommendations for resolution

· Performs administrative tasks (e.g., filing, timekeeping, organizing/coordinating meetings and conferences, ordering office supplies, records management, etc.)

· Revise procedures, guidelines, and controls as a result of changes in higher level procedures.

· Uses various database software to prepare a variety of documents

· Receives, reviews and processes incoming and outgoing correspondence, reports, and other materials submitted for the FOG signature

· Facilitate and coordinate the routing and accuracy of all procurement packages, Statement of Capability (SOC), memorandums, Staff Summary Sheet, reports, etc. requiring RI front office signature

· Assists RI executive officers in maintaining Director and Deputy Director calendars, coordinates meeting arrangements, and schedules meetings and/or conferences including those involving staff from outside the directorate for the Top 6 and front office team.

· Collaborate and assists Executive officers, DAG, and Protocol officer in planning, and coordinating directorate events.

· Provides administrative support to RI Top 6 (Director/Commander, Deputy Director, Deputy Commander, Chief Scientist, Associate Director, and Chief Engineer), performing various administrative and clerical duties in support of the information Directorate

· Mentor RI secretaries in preparing administrative tasks

Telework

Yes, this position is eligible for telework opportunities; as determined by agency policy

Remote Work (CONUS)

No, this position is not approved for remote work.

Required Qualifications

  • US Citizenship
  • Ability to obtain and maintain required security clearance
  • Males must be registered for Selective Service, see www.sss.gov
  • Applicants must have at least one (1) year of specialized experience at the next lower grade GS-4, or equivalent in other pay systems. Specialized Experience is experience directly related to the position that was performed at a level equivalent to the grade directly below the position

Desired Qualifications

  • Ability to streamline and create efficient processes for RI front office and directorate
  • Ability to deal with complex, non-standard situations and environments
  • Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
  • Experience working with video conferencing services such as MS Teams, Webex, and Zoom in a Windows PC environment
  • Ability to develop and maintain paper-based and computer-based recordkeeping systems
  • Ability to track, prioritize, and execute multiple simultaneous responsibilities in various parts of the organization
  • Outstanding organizational, interpersonal, and communication skills and excellent attention to detail
  • Reliable maintenance of confidentiality and discretion
  • Ability to anticipate and troubleshoot problems and flexibility to accommodate the demands of various tasks
  • Demonstrated abilities to work with teams and resolve conflicts/problems
 
(Req. No:10004)

Series

0318