Administrative Assistant

Job Overview

We are seeking a highly skilled and organized Administrative Assistant to join our team at the AFRL Information Directorate in Rome, NY. As a key member of the Intelligence Systems Division, you will provide administrative support to the Division Chief and staff, ensuring the smooth operation of the division. This is an excellent opportunity to work in a dynamic and fast-paced environment, providing critical support to our team and contributing to the success of our organization. 

• As division-level suspense monitor, establishes and tracks suspense dates and brings to supervisor's attention those that cannot be met by

• requested date or when there is a conflict. 

• Independently consolidates division suspense responses in final format. 

• Assists program analysts, program managers and management staff by independently collecting, analyzing and presenting information related to programs/projects; typing and proofreading of correspondence, sorting and distributing daily mail deliveries, maintaining publications and regulations, ensuring sufficient office supplies are on hand/ordered, arranging meetings, and accomplishing other duties required to maintain effective Division office operations. *  Performs as receptionist using judgement to answer recurring questions and resolve problems. 

• Uses multiple office automation software and varied functions to produce a wide range of documents that require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts. 

• Independently plans and performs complex office automation duties, such as editing lengthy and complicated reports; collecting, selecting and organizing information; and resolving incompatibility problems in transferring text from one software package to another. 

• Alternate Division Secretary and Alt Division Safety Rep.

Eligible for a Referral Bonus?

No

Required Qualifications

• United States Citizenship
• Ability to obtain and maintain the required security clearance
• Males must be registered for Selective Service, see www.sss.gov
• Applicants must have at least one (1) year of specialized experience at the next lower grade, GS-4, or equivalent in other pay systems. Specialized Experience is experience directly related to the position that was performed at a level equivalent to the grade directly below the position.

Desired Qualifications

• Applies well-developed knowledge and skills to effectively perform a full range of moderately complex clerical/assistant/support work.

• Applies standard rules, procedures, or operations to accomplish a variety of tasks and resolve moderately complex matters. 

• Supervisor defines objectives, priorities, and deadlines. Independently plans and carries out steps required to complete assignments. 

• Resolves recurring problems/deviations without assistance. 

• Completed work is reviewed for accuracy, timeliness, and compliance with established methods/procedures/guidelines.

• Takes initiative to identify, locate, and appropriately apply guidelines and procedures.

• Effectively interacts with customers to understand their needs, answer questions, and provide routine information about products and/or services.

• Supports execution of activities that advance the business-related goals of the organization. 

• Takes initiative to develop innovative ideas for adapting customer-focused products and/or services. 

• Displays flexibility in responding to changing customer needs. 

• Develops effective plans and strategies for improving the effectiveness of important products or services for an identified mission support area. 

• Successfully provides services with a high level of customer satisfaction.

• Identifies and advocates for resources necessary to support and contribute to mission requirements. 

Series

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